Adding a staff member
Owners create staff as username and password sub-accounts in Settings, Team Members — there is no email invite step.
As the account owner, you create every staff account directly — there's no email invite to send and wait on.
Create a staff account
- Go to Settings, then Team Members
This is where every staff account is created and managed.
- Fill in their details
Name, a username, and a password. Choose a role — Cashier, Branch Manager, or a custom role.
- Assign a branch, if you want to
Branch assignment is optional.
- Save, and share the login yourself
Give the username and password to your staff member directly.
| Plan | Staff accounts |
|---|---|
| Free | 1 |
| Growth | 5 |
| Premium | Unlimited |
When someone leaves, an owner can remove their account from the same Team Members screen.
Next steps
Frequently asked questions
Does Waya email my staff an invite link?
No. There is no email invite. You create the username and password yourself in Settings, Team Members, and give the login to your staff member directly.
What happens if I'm already at my plan's staff cap?
You'll need to either remove an existing staff account or upgrade to a plan with more room — Growth allows 5, Premium is unlimited.